The amount of information generated by organizations continues to grow rapidly. File clerks classify, store, retrieve, and update this information. In many small offices, they often have additional responsibilities, such as entering data, performing word processing, sorting mail, and operating copying or fax machines. File clerks are employed across the Nation by organizations of all types.
File clerks, also called records, information, or record-center clerks, examine incoming material and code it numerically, alphabetically, or by subject matter. They then store paper forms, letters, receipts, or reports ,or enter necessary information into other storage devices. Some clerks operate mechanized files that rotate to bring the needed records to them; others convert documents to film that is then stored on microforms, such as microfilm or microfiche. A growing number of file clerks use imaging systems that scan paper files or film and store the material on optical disks.
In order for records to be useful, they must be up to date and accurate. File clerks ensure that new information is added to files in a timely manner and may discard outdated file materials or transfer them to inactive storage. They also check files at regular intervals to make sure that all items are correctly sequenced and placed. Whenever records cannot be found, the file clerk attempts to locate the missing material. As an organization's needs for information change, file clerks implement changes to the filing system established by supervisory personnel.
When records are requested, file clerks locate them and give them to the person requesting them. A record may be a sheet of paper stored in a file cabinet or an image on microform. In the former case, the clerk retrieves the document manually and hands or forwards it to the requester. In the latter case, the clerk retrieves the microform and displays it on a microform reader. If necessary, file clerks make copies of records and distribute them. In addition, they keep track of materials removed from the files, to ensure that borrowed files are returned.
Increasingly, file clerks are using computerized filing and retrieval systems that have a variety of storage devices, such as a mainframe computer, CD-ROM, or floppy disk. To retrieve a document in these systems, the clerk enters the document's identification code, obtains the location of the document, and gets the document for the patron. Accessing files in a computer database is much quicker than locating and physically retrieving paper files. Still, even when files are stored electronically, backup paper or electronic copies usually are also kept.
Employment of file clerks is expected to experience little or no growth through the year 2012. Projected job growth stems from rising demand for file clerks to record and retrieve information in organizations across the economy. This growth will be slowed, however, by productivity gains stemming from office automation and the consolidation of clerical jobs. Nonetheless, job opportunities for file clerks should be plentiful because a large number of workers will be needed to replace workers who leave the occupation each year. Job turnover among file clerks reflects the lack of formal training requirements, limited advancement potential, and relatively low pay.
Jobseekers who have typing and other secretarial skills and who are familiar with a wide range of office machines, especially personal computers, should have the best job opportunities. File clerks should find opportunities for temporary or part-time work, especially during peak business periods.
(See the introductory statement on information and record clerks for information on working conditions, training requirements, and earnings.)
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This creates many job opportunities for file clerks, who classify, store, retrieve, and update office information. File clerks, also called records and information clerks or record center clerks, examine incoming material and code it numerically, alphabetically, or by subject matter. They then store forms, letters, receipts, or reports in paper form or enter necessary information into other storage devices. Many file clerks still place paper files in file cabinets. Others film documents that are then stored on microforms (microfilm or microfiche).
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There are a number of storage systems that make this possible. Some businesses store their records by alphabetical order, numerical order, by geographical location, by subject matter, by code, or by some other system. The responsibility for classifying, storing, updating, and retrieving information in hard copy is assigned to FILE CLERKS. There are many different types of filing systems. Those who work with automated filing systems may code, do indexing, or put all incoming documents on microfilm or microfiche.
Summary of: http://www.calmis.ca.gov/file/occguide/CLERKFIL.HTM
This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. This ability also includes comparing a presented object with a remembered object. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job. Job Training Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. Job Zone Examples These occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals.
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File clerks file papers, records, documents and other material according to subject matter or other filing system. Records and file clerks are employed throughout the private and public sectors. This group also includes health records technicians, who maintain systems for the collection, storage, retrieval and retention of health information. Records clerks and file clerks usually require completion of secondary school. Records clerks may require completion of college or other program in records management and usually require experience as a file clerk.
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File clerks classify, store, retrieve, and update this information. File clerks, also called records, information, or record center clerks, examine incoming material and code it numerically, alphabetically, or by subject matter. They then store forms, letters, receipts, or reports in paper form or enter necessary information into other storage devices. Some clerks operate mechanized files that rotate to bring the needed records to them; others convert documents to films that are then stored on microforms, such as microfilm or microfiche. In addition, they keep track of materials removed from the files to ensure that borrowed files are returned.
Summary of: http://www.umsl.edu/services/govdocs/ooh20002001/308.htm
Some file clerks file information in paper files in filing cabinets. Others convert documents to films and store them on microfiche. They also check files to be sure they remain in proper sequence. Work ActivitiesThe following list of occupational tasks is specific to this career. They like to be treated fairly and have supervisors who will back them up.
Summary of: http://www.iseek.org/sv/13000.jsp?id=100080
File clerks classify, store, retrieve, and update this information. File clerks, also called records, information, or record-center clerks, examine incoming material and code it numerically, alphabetically, or by subject matter. They then store paper forms, letters, receipts, or reports ,or enter necessary information into other storage devices. Some clerks operate mechanized files that rotate to bring the needed records to them; others convert documents to film that is then stored on microforms, such as microfilm or microfiche. In addition, they keep track of materials removed from the files, to ensure that borrowed files are returned.
Summary of: http://stats.bls.gov/oco/ocos146.htm
and/or Carry Up to 10 lbs.
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File clerks, also called records and information clerks or record center clerks, examine incoming material and code it numerically, alphabetically, or by subject matter. They then store forms, letters, receipts, or reports in paper form or enter necessary information into other storage devices. Some clerks operate mechanized files that rotate to bring the needed records to them. Others film documents that are then stored on microforms (microfilm or microfiche). Employment File clerks held about 293,000 jobs in 1996.
Summary of: http://www.umsl.edu/services/govdocs/ooh9899/128.htm